You're invited!

 

Invitation to the BCT Annual General Meeting

Have you always wanted to attend a BCT Annual General Meeting but just never found the time to travel to the venue on a Monday evening?
This year due to the COVID-19 rules, like all other organisations, the BCT is holding its AGM virtually so you don’t even have to move from your sofa or home to join in!

All BCT members are warmly invited to attend the BCT Annual General Meeting which will take place:

On: Monday 8 March 2021
Time: 8pm 
Via: ZOOM Webinar 

(registration information below)

After the (re)election of the Board, voting on amendments to the BCT Statutes and Internal Rules and the presentation of the 2021 plans, there will even be time to chat a little. Unfortunately, we cannot serve drinks and snacks to members through the screen but everyone is, of course, very welcome to bring their own along to the evening.

A BCT Annual General Meeting is a perfect occasion for everyone who is interested in the organisation to learn more about the BCT’s administrative side and meet and chat with some of the many volunteers working ‘behind the scenes‘ for the BCT.
This year, with the whole meeting being online, it is easier than ever for our members to join in.

How to register:In order to ensure that only BCT members vote at the AGM, you will have to register with the following link and you will need to provide your membership number and expiry date.

Link to register:

https://us02web.zoom.us/webinar/register/WN_ZbunUEjHQTegCGNRqBVqbg

Registration closes on: Thursday 4 March at 23:59 and the link for the Video Conference will be sent out on Friday 5 March.
(Every attendee receives a unique code that can only be used once.)

Please note: We will be recording the AGM until all voting results have been registered, though we are not planning on making the video public.

We look forward to welcoming as many members as possible to this unique evening!

Kind regards,
Krista Walsh
(BCT President


BCT ANNUAL GENERAL MEETING AGENDA


Monday 8 March 2021 at 8.00 pm ONLINE

  • Adoption of the 2020 AGM minutes
  • Review of BCT activities in 2020
  • Treasurer’s Report and 2020 budget
  • Presentation and approval of budget for 2021
  • Adoption of amended Statutes and Internal Rules
  • Annual review of membership fee increase
  • Election & Re-Election of BCT Board of Directors
  • Plans for 2021
  • BCT virtual social

How will the Virtual AGM work?

Once you have registered for the AGM, we will check the validity of your membership and then send you your personalised link for the AGM, which will take place as a Zoom webinar. 

During the first part of the AGM (the official presentation), only Board Members will be visible on video. BCT members who join as attendees will not have their video enabled and will be muted.

NEW: You can already have a look at our Annual Report (pdf).

However if you have a question during the presentation, you can use the Q&A window or you can raise your hand. We will then either answer your question in the Q&A directly or incorporate it into the presentation, or we will allow you to unmute your microphone. 

There will be several voting rounds during the AGM, which we will carry out as Zoom surveys.
For each vote, you will see a window with the options YES / NO / ABSTAIN
The poll will be closed when every attendee has cast their vote and the anonymous results will be displayed. 

As mentioned in the agenda for the AGM, we will be voting on a change of our statutes and internal rules.
You can download the proposals already before the AGM so you are free to read them at your leisure.

https://bctbelgium.org/wp-content/uploads/2021/02/Proposal-for-Change-of-Statutes.pdf

https://bctbelgium.org/wp-content/uploads/2021/02/Proposal-for-Change-of-Internal-rules.pdf

For comparison, our current BCT Statutes (PDF) and Internal Rules (PDF).

Finally, for the social part of the evening, we will give you the opportunity to join in if you wish via video so you have a chance to see everyone and say hello.

As mentioned in the orginal invitiation, if you have always wanted to attend a BCT Annual General Meeting but just never found the time to travel to the venue on a Monday evening then this year is a perfect opportunity, as you don’t even have to move from your sofa or home to join in!

We look forward to welcoming as many members as possible to this unique evening!